Roles And Responsibilities Of The Project Manager Construction Essay

Roles And Responsibilities Of The send off Manager Construction EssayAs outlined by field of force and Keller (2007) be afterward focus is the discipline of formulation, organising, securing, managing, leading and chastenling resources to achieve a specific outcome or outcomes during a be sequence blockage and given resource constraints. It is a temporary endeavour which has a defined beginning and end which is aimed at achieving a set of specific goals and objectives. Elenbass (2000) has showed that achieving the send goals and objectives within the given time, schedule and cost constraints be the primary argufy of the date trouble. Hence the throw up buss must attempt to utilise the resources expeditiously and effectively to meet the pre-defined standards of work and to optimise the productivity of the resources.The aim of this fitting is to identify certain schemes to achieve two main business objectives for the pecuniary year of a large manufacturing organi sation which has employed everywhere 1250 employees including the status provide and factory workers to reduce the movement of stave from the premise during the lunch bomb and to help the mental faculty to develop a healthy manner style as a part of the CSR of the entity and to reduce the absenteeism accordingly. Hence at the beginning of the paper several labors will be place that atomic number 18 suggested to be feasible to implement to achieve these particular objectives. Then a specific catch was selected and carried out the fundamental chuck anxiety functions much(prenominal) as elaborated the and assess it for feasibility, cost and time management, select allot calculate methodology, establishing an appropriate management, administrative coordinate and etc. chore 01 Identifying detail contrives there be two main objectives of that have to be achieved during the ongoing financial yearReducing the movement of staff from the companys premises during the ,lun ch break which has created an issue overcrowding the local argonaAssist the companys staff to develop a healthy life style as a part of the insurance of the organisationIn methodicalness to achieve these objectives sideline factors should be considered to begin with determining suitable straysthither are more than 1250 office staff and factory staff who have been employed in the companyThe staffs has been depute with the range of different rolesThe offices and factory mental synthesiss are spread across an enormous surface areaThe is no existing give go for the office staff or the factory workers thence the company has been faced with the need for growing a proper plans and programs to reduce the matters relating to the movement of the employees during the lunch break and overcrowding the premises and closure area (Case Study). Hence author suggested that avocation alternative purposes plenty be considered to address these issues and to achieve the above mentioned obj ectivesSetting up a dissociate building to providing provide functions for the employees of the companySetting up a separate building to take the lunch and tea without providing the catering run at the premisesSetting up a separate building and buy-in the outer catering serviceArrange lunch inhabit in every separate building in the premises and linguistic context small building to buy the meals from an external catering serviceA Chosen intentionFrom the above mentioned alternative drifts the first alternative (Setting up a separate building to providing catering services for the employees of the company) due to quest reasonsThis alternative provides a long-term resultant role for the problemThe employees will be happy more or less the employer since they feel that the company care their needsThis solution can be built and develop healthy relationships among the various staff of the companyThe objectives of CSR can be easily achievedAs a pre-requirement of be after the p roject has to be sub-divided into major divisions. Accordingly following sub-divisions can be identified with the high level estimates of time, resources and costs. start Sub-DivisionDescriptionTime EstimatesResources exist EstimatesConstructing the BuildingThis includes, conceptionning the buildingEstimating the costs and purchasing requirements art for tenders from the suppliersSelecting suppliersConstructing the building2 monthsExternal ArchitecturesEngineering Division and Top Management involvements including bud poundary committeeTender boardConstruction people and material dry land5000Arranging the Interior facilitiesThis includes,Arranging the seating facilitiesArranging the mobile mobile canteen including contumacious assets such as fridges, cashiers, delivery tables, etc1 monthFinancial resources toilClerical staffFixed assetsManagement and coordination3000Establishing the catering serviceThis includes,Recruiting kitchen and canteen staff purchasing fixed assets, equipmen ts and goods for the kitchen and the canteen2 monthsClerical staff benignant resource DivisionFinancial resources acquire proceduresFixed assets2000 remand 01 offer PlanProject methodology PRINCE 2Having identified the above basic principle of the main project a suitable project methodology should be selected. There are several project methodologies can be identified in the Project Management literature such as the tralatitious approach, PRICE 2, Event chain of mountains Methodology, do Based Management, Critical Chain Project Management, etc. Among these the PRINCE 2 project management methodology is the shell suit for the project under bear upon. As explained by Hutchings (2011) this method is a structured approach to project management which provides a clearly defined framework for project management. It describes how to coordinate people and activities of the project, how to design and supervise the project and what actions should be taken if the project reflects some de viations from the plan and planned outcomes. Accordingly apiece activity is structured with clear input and outputs allowing the automatic retard of the project processes and efficiency of the resources. The following figure shows a typical PRINCE 2 methodology. compute 01 PRINCE 2 MethodologySource http//www.projectmanagement.net.au/prince2Feasibility sagacityFeasibility Criteria perspicacityWeighingTechnical FeasibilityThe practiced expertise for several aspects of the project should be made available from the external sources. Accordingly following services are available for the projectThe project planning staff one hundred%The clerical staffEngineering and designingBudgetary committeeAnd following technical skills should be outsourced80%Building architectureConstruction engine roomCooking staffThere are reliable sources to obtain these technical requirements for the project without greater difficulty.90%Schedule FeasibilitySchedule should be subjected to proper ascertain ( 85%). 15% risk assessment is allowed.The expertise of the external constructors and technical services is assured 100% by the top management92.5%Human Resource FeasibilityThe divisions of the corporate project staff are newly appointed. Therefore they should be subjected to proper guidance, find outling and monitor procedures in order to get their full potential for the project work.In the catering services field and building construction their knowledge and experience are significantly lack and therefore effective consultation is required.Required push for the project should be externally fulfilled since there are no idle labours that can be allocated for the project.20%Financial FeasibilityThe financial for the project can be sourced in following ways public assistance fund 12.5%CSR Budget allocations 25%Company Bank Accounts 50%Employee ploughshare 12.5%100%Operational FeasibilitySince the project is to be carried out utilising the external labour is can be operated without d isrupting the normal manufacturing and business operations.90% communion best practicesThe project group is prepared to utilise the lessons in the yesteryear and to obtain information further from the external sources personally to make the project a achievement.90%Table 02 Feasibility AssessmentNicholas (2009) Warner (2010) Borow (2010)Administrative expressionBased on the PRINCE 2 Project Methodology following structure can be developed for the management and administration of the project (Hartl, 2006).Project Planning CommitteeSite 01Site 02Site 03 cater function system of rulesInterior FacilitationBuilding ConstructionConstructionPurchasingArrangementPurchasingRecruiting StaffHR DivisionPurchasingCorporate Project ManagerBudgetingCEO/ Director BoardSteering CommitteeFigure 02 Administrative Breakdown structureRoles and Responsibilities of the Project ManagerHaughey (2011) has pointed that the role of the project jitney is to plan, approval, implementation, control, monito r and execution of the project. The execution involves the accumulating resources and coordinating the people and fleshly resources in order to perform the tasks effectively and efficiently to the standards of performance. Accordingly followings are the responsibilities of the project busTeam leadDocumentationDeveloping schedules exercise planning and schedulingPlanning and define scopeRisk analytic thinkingMonitoring and reporting the show upManage the risk issuesControl the flavourRealise the benefitsProject PlanBased on the PRINCE 2 project methodology adopted the project plan should be prepared. Accordingly each process should be clearly defined with inputs and outputs and necessary performance standards and controls. Methodology should be inclusive of remedies for the potential deviations from the planned process. Accordingly following project plan is outlined for the project under consider (Frese, 2003).OrderTask NameStart DateDurationEnd DateResources1Building Construc tion9/1/20126010/31/20122Planning the building9/1/201279/8/2012Architecture3Estimating the costs and purchasing requirements9/9/201279/16/2012Budgetary committee4Calling for tenders from the suppliers9/17/2012129/29/2012Purchasing Dept5Selecting suppliers9/30/20121010/10/2012Purchasing Dept6Purchasing procedure10/11/2012710/18/2012Purchasing Dept7Constructing the building10/19/20121711/5/2012Contractors8Preparing Interior facilities11/6/20123012/6/20129Planning the interior arrangement (following the plan of the building)11/6/2012211/8/2012Project planning team10Estimating the costs and purchasing requirements11/9/2012211/11/2012Project planning team11Calling for tenders from the suppliers11/12/2012711/19/2012Purchasing Dept12Selecting suppliers11/20/2012711/27/2012Purchasing Dept13Purchasing procedure11/28/2012712/5/2012Purchasing Dept14Arrangement12/6/2012512/11/2012Labors, Project planning team15Establishing the catering service12/12/2012301/11/201316Planning the Human Resource r equirements12/12/2012712/19/2012HR Division and Project Planning Team17Recruitment procedures12/20/2012712/27/2012HR Division18Recruitment and Selection12/28/2012212/30/2012HR Division19Estimating the costs and purchasing requirements12/31/201271/7/2013Project planning team20Purchasing procedure1/8/201371/15/2013Purchasing Dept21Closure of the project1/16/201371/23/201322 dribble project evaluation1/16/201331/19/2013Steering committee, Project manager and the team23 account1/20/201321/22/2013Project manager24Hand over the memorandums and project to the management1/23/201311/24/2013Project manager25Opening for employees1/25/201311/26/2013Project planning team, management and employeesTable 03 Project PlanTask 02Alternative Project Team StructuresTeam StructureAssessmentPure ProjectThe project manager has the full authority over the projectEvery member reports to a one boss commercial enterprise of communication is shortened determinations are made quicklyMotivation, team face and c ommitment are highThe teams have not a sustainability after the project is completed due to ignorance of the organisational goals and objectives (Baguley, 2003)FunctionalOne team member may be working on several projectsThe projects have been naturalized within a certain useable divisionMotivation, team looking at and commitment are weakProject mangers role may not be defined clearlyThe aspects of the project that are not forthwith related with the practicable area may be ineffectively achievedintercellular substance ProjectProject team composed of people from different functional areas so that all aspects of the project are equally fulfilled and consideredProject manager has defined roles and responsibilitiesCommunication among the functional divisions is improved and enhancedThere would have two bosses project manager and the functional managerThere is a high risk for failure of the project unless the project manager possesses strong negotiating skills (Mullins, 2007)Table 04 Alternative Project Team Structureinterpersonal Skills for Project ManagerAccording to Yeong (2011) following interpersonal skills are crucially grave for the project managers in order to successfully manage the progress and people of the project.Leadership and influencing skillsTeam buildingMotivationCommunicationDecision makingNegotiatingPolitical and cultural awarenessQuality Management ProcessAccording to Borow, (2010) the quality management process for the project under concern is as followsQuality planningThe goal of the project To establish a canteen for the employees of the company including office staff and factory workers in order to reduce the overcrowding in the local area and to promote healthy foods evaluate deliverablesThe building spacious sufficiently to gather employees, somewhat, proper waste and piss presidency activity methods,Catering service established within the company premises, whitened and healthy foods, affordable prices for all staff, availabilit y of choicesMeasuring the success Post project evaluation, questionnaire survey among the employees, physical performance of the building, water and waste disposal systemsQuality AssuranceIn order to assure the quality of the deliverables, following steps will be followedBuilding utilise the best materials, get the services of the well-known constructors, utilise the service of the recognised and assured architectures and designersCatering service employ most skilled and well-experienced cooking staff, set the conditions for service relating to quality, clean and healthy foods, consider tidy environmentQuality controlIn order to control the quality of the deliverables, evaluations and suggestions of the following persons will be considered.The physical tests of the engineering headsAssurance of the HR division relating to the competency of the canteen staffPhysical verification by the project team and the management of the waste disposal systemsThe employees of the companyManaging Project Change ProposalsChanges are practicable in course of the projects due to various implications of the project management and stakeholder influences. interest typical change management procedure will be followed to ensure the changes are properly managed during the project ensuring the success.Figure 03 Change Management during the channel of the ProjectSource http//product-ivity.com/project-change-management/Possible Issues and RisksAs shown by Viney (2004) following project risks and issues should be encountered.Risk / IssueDescriptionBusiness/ Inherent Risk conclusion and politics that are prevailing within the organisation may change the project execution, monitoring and controlling.Project specific riskThe skills of the project team, as discussed earlier are considerably insufficient for this project. Hence there is a high need for proper control, execution and supervision of the project leadership during the workStage riskRisk associated with the each sub-division of the projectTable 05 Possible RisksMonitoring and EvaluationIn order to monitor and control the project work successfully the stakeholder psychoanalysis can be adopted. As claimed by Kerzner, (2004, pp 358). The stakeholder analysis helps to identify the persons or the groups that should be involved in the decision making process of the project and to whom, what and how to disseminate the information about the project. Additionally the stakeholders would affect and involve in the change management and control procedures. By identifying and defining their needs the project manager can effectively determine how should the project be monitored and on what bases or criteria the project should be evaluated. Accordingly following analysis can be used for the monitoring and evaluation purposes of the project.Stakeholder typeParties may includedRequirementsCritically affect the success of the projectBudgetary committeeTop managementExternal servicesProject teamComply with the organizationa l policies, practices and system proceduresEffective ReportingProper coordination and availability of resourcesLegally required to participateThe local government officersTo ensure the construction of a building in the local areaHave specific expertise on projectThe project planning teamSteering committeeProject team including the project managerBuilding constructors and designersEngineeringHR DivisionThe right quality and standards of performance of the relevant deliverablesBeneficiariesThe employeesThe companyThe improved and quality environmentHealthy and clean foodsAffordable pricesContinuous maintenanceSystem to detect and manage issuesAs Frese, (2003) explained, the project charter can be used as a source document in order to detect and manage issues of the project. This document includes all of the following detailsDeliverablesConstraintsRisksResourcesAcceptance criteriaCost and man-hour estimationsRisk management policyResources requirementBenefits and impactsLink to the cor porate business and CSR strategy stopping pointProject management is dealt with managing projects effectively within the given triple constraints of cost, time and schedule. In order to manage a project successfully the project managers and team members should possess a range of skills, experience and competencies. If the project team armed with necessary skills and competencies or has the quick access to reliable sources, the project can be achieved successfully. Further interpersonal skills are highly important for the project managers. Since, especially in the matrix team structure the project manager plays a significant role by effectively negotiating with the functional managers and the employees assigned from various functional areas to discharge the project tasks. There are main three types of team structures that can be used to mould the project team. The project must be subjected to properly established quality control processes and the outcomes should be benchmarked in or der to ensure the expected deliverables. Stakeholder analysis can be used to monitor and evaluate the project base on the nature and purpose.